Nedbank Administration Vacancies
1. Office Administrator
Location: Johannesburg, ZA | Date: 5 Feb 2025 | Reference: 137993 |
Job Introduction
Nedbank, one of South Africa’s leading financial institutions, is seeking a dedicated and experienced Office Administrator to join their Wealth division in Johannesburg. This role is pivotal in ensuring the smooth operation of administrative processes, supporting key business functions, and contributing to the overall success of the Nedbank Insurance team. If you have a passion for organization, a keen eye for detail, and a background in financial services, this opportunity could be your next career move.
Are you seeking a rewarding career in administration? Nedbank, one of South Africa’s leading financial institutions, is offering a fantastic opportunity for a dedicated Office Administrator to join their team. This position is ideal for individuals who thrive in a professional environment and are passionate about supporting organizational efficiency. Nedbank is a household name in South Africa, known for its commitment to delivering innovative financial solutions and exceptional customer service. As an employer, Nedbank is dedicated to creating a supportive workplace that fosters personal and professional growth.
Role Responsibility:
The Office Administrator at Nedbank will play a critical role in supporting the department by managing administrative tasks, ensuring compliance with policies, and delivering exceptional service to internal and external stakeholders. Below are the key responsibilities:
Effective Management of Staff:
- Diary Management: Efficiently manage diaries for senior staff, ensuring optimal time utilization.
- Travel and Accommodation: Coordinate travel arrangements, including guest and staff lists, dietary requirements, and accommodation bookings.
- Meeting Coordination: Book meeting rooms, draft agendas for MANCO and DIVCO meetings, and manage catering and parking arrangements.
- Stakeholder Engagement: Maintain strong relationships with stakeholders through regular communication and interaction.
Effective Management of Operations:
- Process Administration: Ensure all relevant processes are administered in line with business requirements and Nedbank’s strategy.
- Financial Management: Process reimbursements and invoices using the ARIBA system, ensuring accuracy and minimizing financial risk.
- Compliance and Risk Management: Adhere to policies and procedures, identify discrepancies, and report exceptions to mitigate risks.
- Service Level Agreements (SLAs): Meet SLAs by completing processing activities within agreed timelines and parameters.
Effective Management of Business Development Function:
- Knowledge Management: Stay updated on industry changes, legislation, and best practices to ensure compliance and operational efficiency.
- Process Improvement: Identify opportunities to enhance processes and recommend improvements to tools, policies, and procedures.
- Corporate Social Responsibility: Support Nedbank’s CSR initiatives to contribute to the broader business strategy.
The Ideal Candidate:
Nedbank is looking for a proactive and detail-oriented individual who thrives in a fast-paced environment. The ideal candidate will possess the following qualifications, experience, and attributes:
Essential Qualifications:
- NQF Level 4: Matric / Grade 12 / National Senior Certificate.
- Advanced Diplomas/National 1st Degrees: A relevant banking diploma or equivalent qualification is preferred.
Minimum Experience Level:
- 5-7 Years: Proven experience as an Office Administrator or Personal Assistant within the Financial Services or Insurance industry.
- Technical Knowledge: Familiarity with administrative procedures, data analysis, Microsoft Office, and relevant regulatory requirements.
Skills and Attributes:
- Adaptability: Ability to thrive in a dynamic and changing environment.
- Communication: Strong verbal and written communication skills to interact effectively with stakeholders.
- Collaboration: A team player who can work well with diverse teams and share knowledge constructively.
- Decision Making: Sound judgment and the ability to make informed decisions.
- Stress Tolerance: Capable of managing pressure and maintaining high work standards.
- Building Trusting Relationships: Establishing and maintaining trust with colleagues and clients.
- Attention to Detail: Ensuring accuracy in all tasks to minimize financial and reputational risks.
Why Join Nedbank?
Nedbank is committed to creating a culture of inclusivity and innovation. By joining the Nedbank team, you will:
- Grow Your Career: Access training courses, career progression opportunities, and guidance from experienced managers.
- Make an Impact: Contribute to Nedbank’s transformation goals and corporate social responsibility initiatives.
- Work in a Supportive Environment: Be part of a diverse team that values collaboration and knowledge sharing.
If you meet the qualifications and are excited about this opportunity, submit your application before the closing date on 13 February 2025. Preference will be given to applicants from underrepresented groups, in line with Nedbank’s commitment to diversity and inclusion.
Job Reference: 137993
Location: Johannesburg, ZA
Cluster: Nedbank Wealth – Division: Nedbank Insurance
The Office Administrator role at Nedbank is more than just an administrative position—it’s a chance to be at the heart of a leading financial institution, driving efficiency and supporting key business functions. If you have the skills, experience, and passion to excel in this role, don’t miss this opportunity to join a team that values your contribution and supports your growth.
2. Legal Administrator
Location: Johannesburg, ZA | Date: 5 Feb 2025 | Reference: 137940 |
Job Introduction:
Nedbank Insurance, a division of Nedbank Wealth, is seeking a dedicated and detail-oriented Legal Administrator to join their team in Johannesburg, South Africa. This role provides an excellent opportunity for individuals passionate about legal processes, compliance, and efficient administrative support within a corporate environment. The Legal Administrator will support the legal advisors and Legal Manager by managing the back-office administrative functions of the legal department. This position is ideal for someone with a background in legal administration, a proactive attitude, and excellent organizational skills.
Nedbank, a leading financial institution in South Africa, is seeking an efficient and detail-oriented Legal Administrator to join their team. This position is perfect for individuals passionate about law and banking, eager to work in a dynamic environment where they can hone their skills while contributing to a reputable organization.
Role Responsibility:
Effective Management of Legal Administration
- Provide operational and administrative support to the legal department.
- Manage legal documents such as summons, subpoenas, court orders, and notices in compliance with High Court and Magistrate Court rules.
- Record and allocate legal documents promptly to the appropriate legal advisors or departments.
- Maintain an accurate monthly statistical report of all legal documents received.
- Ensure all documents are updated, filed logically, and backed up electronically and physically.
Support for Legal Processes
- Handle intellectual property administration, including trademarks and relevant documentation.
- Address general legal inquiries and provide accurate, professional responses.
- Liaise effectively with attorneys and other external stakeholders to ensure smooth workflow.
- Update legal systems and internal registers for trademarks and intellectual property.
- Coordinate the creation, updating, and distribution of legal reports, litigation schedules, and registers.
Operational Efficiency
- Assist in the correct issuance, verification, and remittance of invoices, ensuring they are submitted to accounts on time.
- Compile meeting packs and prepare necessary documentation for legal advisors and management.
- Contribute to process enhancement by identifying improvement opportunities and implementing new processes.
- Ensure the availability and confidentiality of sensitive information by consolidating reports and maintaining secure records.
Client and Stakeholder Engagement
- Maintain excellent relationships with stakeholders, colleagues, and their assistants through clear communication and collaboration.
- Manage client expectations by delivering professional, friendly, and responsive service.
Effective Management of Staff
- Contribute to a culture that aligns with Nedbank’s transformation goals by actively participating in corporate initiatives, including staff surveys and social responsibility projects.
- Support the professional growth of colleagues by sharing knowledge and creating awareness within the team.
Effective Management of Operations
- Ensure all activities align with Nedbank’s vision and values, fostering teamwork and collaboration across departments.
- Stay informed on changes in legislation and industry developments to maintain compliance and efficiency.
- Ensure personal growth by completing relevant training and certifications while staying updated on the latest trends and tools in the legal field.
Effective Management of Business Development Function
- Identify opportunities for improving the efficiency of legal processes and implement innovative solutions.
- Support the achievement of key business strategies through active participation in corporate initiatives.
- Develop and maintain strong business partnerships with internal and external stakeholders.
The Ideal Candidate:
Skills and Attributes
The ideal candidate will demonstrate a combination of technical proficiency, attention to detail, and strong interpersonal skills. Key skills and attributes include:
Technical/Professional Knowledge:
- Proficiency in Microsoft Office, business writing, and relevant software.
- Familiarity with administrative procedures, legal knowledge, and banking processes.
- Knowledge of governance, risk, and compliance controls.
Behavioral Competencies:
- Ability to manage work efficiently and handle multiple responsibilities.
- Strong organizational skills to maintain accurate records and meet deadlines.
- Excellent collaboration and relationship-building abilities.
- Trustworthy and reliable in handling sensitive information.
- Results-oriented with a focus on delivering high-quality work.
Qualifications and Experience
- Essential Qualifications:
- Matric / Grade 12 / National Senior Certificate.
- Preferred Qualifications:
- LLB or equivalent legal qualification.
- Experience:
- 3–5 years of experience in insurance or other relevant fields.
Job Benefits
This role offers the opportunity to work in a dynamic, fast-paced environment with a supportive team. Employees benefit from a culture that prioritizes professional growth, corporate social responsibility, and a commitment to transformation.
