Listing Reference: MQA/ADMIN/LEARNING/2025
Listing Status: Open
Position Summary
Company: Mining Qualifications Authority (MQA)
Industry: Education and Training (SETA) / Mining and Minerals
Job Category: Administration
Location: Parktown, Johannesburg
Contract Type: Permanent
Remuneration: R 288,116.00 per annum (plus up to 20% performance bonus)
EE Position: Yes
Closing Date: 04 April 2025
Introduction
The Mining Qualifications Authority (MQA) is a Sector Education and Training Authority (SETA) that operates under the Department of Higher Education, Training and Innovation while supporting Mine Health and Safety under the Department of Mineral Resources and Energy (DMRE). It functions within the legislative framework of the Skills Development Act (SDA) 97 of 1998 and the Mine Health and Safety Act (MHSA) 29 of 1996 to facilitate skills development within the mining and minerals sector.
MQA is seeking a dedicated and competent individual to fill the position of Administrator: Learning Programmes at its head office in Parktown, Johannesburg. The successful candidate will assist with implementing learning programme projects and ensuring effective administrative processes under the guidance of the Manager: Learning Programmes.
Job Description
Key Responsibilities
- Administration of Learning Programmes Projects
- Assist in registering learner agreements
- Process grant applications and submit them to Finance for timely payment
- Track the completion status of all bursary beneficiaries for reporting purposes
- Monitor learner uptakes and ensure compliance with allocation conditions
- Maintain a structured document filing and retrieval system
- Support contract management for companies with grant allocations
- Document Management and Reporting
- Manage all documentation related to learner agreements and grant payments
- Maintain and update the Learning Programmes (LP) project records and SharePoint
- Ensure data integrity and completeness for accurate reporting
- Stakeholder and Customer Relations
- Address queries related to Learning Programmes and provide prompt responses
- Identify and address stakeholder and customer needs proactively
- Financial Administration
- Assist in consolidating financial commitments for learning programme projects
- Governance and Compliance
- Implement internal administrative controls
- Maintain high governance standards in all administrative functions
- General Administrative Support
- Organize and document unit meetings, including taking minutes and archiving records
- Coordinate travel and accommodation arrangements for managers and officers
Ideal Candidate
Qualifications
- National Senior Certificate (NSC) or National Certificate: Vocational (NCV) (NQF Level 4)
- National Diploma in Business Administration, Office Administration, Human Resources Development, or equivalent (NQF Level 6)
- A Bachelor’s Degree (NQF Level 7) in the relevant fields is advantageous
Experience
- Minimum of 2 years of administrative experience
- 1-year experience in a training/learning environment is preferred
- Experience in Management Information Systems within an educational setting
- Experience in the SETA environment is advantageous
- Prior involvement in bursary administration is a plus
Role Responsibility
- Ensure efficient administration of all learning programmes and related documentation
- Assist in financial tracking and budget management of learning initiatives
- Maintain professional relationships with internal and external stakeholders
- Support governance and compliance efforts within the department,
- Provide logistical support and organize meetings for the Learning Programmes unit
Skills & Attributes
Knowledge
- Strong understanding of document management systems
- Proficiency in administration and management processes
- Knowledge of database administration and records management
- Familiarity with the mining and minerals sector is beneficial
- Understanding of education and training legislation is an advantage
Skills
- Project management and multitasking capabilities
- Strong communication and interpersonal skills
- Proficiency in Microsoft Office Suite and database systems
- Report writing and data analysis skills
- Presentation and stakeholder engagement skills
Attributes
- Strong resilience and adaptability
- High level of integrity and confidentiality
- Results-driven mindset with a strong work ethic
- Ability to work both independently and in a team
- Willingness to work under pressure and extend working hours when needed
- Open to traveling when required
- Commitment to continuous learning and professional development
How to apply?
