Legal Aid South Africa: IT Temp Trainees 2024
Legal Aid X5 Administration Vacancies – Apply by 30 June 2025

Legal Aid X5 Administration Vacancies – Apply by 30 June 2025

1. GRG/AM/06/06/2025 George Local Office – Administration Manager

REF: GRG/AM/06/06/2025

ADMINISTRATION MANAGER

INTERNAL AND EXTERNAL RE-ADVERTISEMENT

GEORGE LOCAL OFFICE

Legal Aid SA is a National Public Entity; a key contributor to South Africa’s constitutional democracy, providing quality legal services to indigent and vulnerable persons. The organisation has a national footprint in all nine (9) provinces. Legal Aid SA is a credible employer of choice, boasting Top Employer SA accreditation for 16 consecutive years. We offer an exciting Employee Value Proposition with opportunities for development, career growth and an inspiring workplace.

Applications are invited from persons interested to fill the above-mentioned position. The incumbent will be appointed on a permanent basis. The position is based at the Legal Aid SA George Local Office.

KEY OUTPUTS

  • Manage the local office processes in respect of finance, human resources, communications and legal administration within a matrix environment.
  • Manage administrative functions from a compliance and operational effectiveness approach.
  • Management of the local office Manual and Standard Operating Procedures (SOPs) for the local office and advise on application.
  • Ensure the implementation of new/revised Policies and Procedures and monitor adherence thereof.
  • Together with the management team, identify risks facing the office and ensure effective mitigation against such risks.
  • Management oversight of Business Intelligence (BI) reports to accurately reflect the status of strategy implementation.
  • Management and monitoring of local office contracts to ensure compliance and value for money.
  • Management and monitoring of the correct use of petty cash.
  • Management of infrastructure and fixed assets.
  • Manage procurement and payments (sourcing quotes from suppliers, processing of invoices, orders, et cetera).
  • Management of over and under expenditure to ensure budgetary control.
  • Efficient vehicle and fleet management.
  • Manage a diverse team to ensure efficiencies and accountability.

COMPETENCIES (SKILLS, KNOWLEDGE & ATTRIBUTES) REQUIRED                    

  • National Senior/Matric certificate, plus three (3) year Financial Management/Accounting tertiary qualification (NQF 6/National Diploma).
  • A Supply Chain Management qualification will be advantageous.
  • A valid driver’s licence.
  • Five (5) years of administrative experience.
  • Two (2) years of relevant management experience.
  • Supply Chain Management experience.
  • Understanding and application of basic computer software packages.
  • Ability to develop and implement operational plans.
  • Leadership and problem-solving skills.
  • Resource and risk management.
  • Business writing and project management skills.
  • Ability to compile and interpret reports and statistics.
  • Knowledge of the core administration, human resources, communication and financial disciplines and how to implement and leverage these within a matrix business environment, for example: working knowledge of the Constitution, Public Finance Management Act (PFMA), National Treasury Regulations, Legal Aid SA Act and other relevant Statutes.
  • Working knowledge of all employment-related Acts and functional ability in utilisation of electronic systems and technologies.

BASIC SALARY: Level 10 (R582,444.00) per annum plus benefits

A detailed curriculum vitae reflecting practical application of the position outputs and the required competencies as advertised must be submitted by close of business on 25 June 2025, quoting the reference number GRG/AM/06/06/2025 in the subject line to recruitwcnc [at] legal-aid.co.za or apply online at www.legal-aid.co.za 

Applicants must replace the [at] with the @ symbol when sending an email. This will format the email address correctly for sending. It is displayed differently on our website as a cybersecurity protection measure.

Enquiries to Pumezo Qelile, Tel: 021 861 3000

2. NATIONAL/REC/28/02/2025 Legal Aid SA Offices Nationwide – Disability Recruitment Database – Legal Secretary

REF: NATIONAL/LS/28/02/2025

LEGAL SECRETARY

INTERNAL & EXTERNAL ADVERTISEMENT

LEGAL AID SA OFFICES NATIONWIDE – DISABILITY RECRUITMENT DATABASE

Legal Aid SA is a National Public Entity; a key contributor to South Africa’s constitutional democracy, providing quality legal services to indigent and vulnerable persons. The organisation has a national footprint in all nine (9) provinces. Legal Aid SA is a credible employer of choice, boasting Top Employer SA accreditation for 16 consecutive years. We offer an exciting Employee Value Proposition with opportunities for development, career growth and an inspiring workplace.

Applications are invited from persons interested to fill the above-mentioned position. The incumbent will be appointed on a permanent basis.

KEY OUTPUTS

  • To provide administrative and secretarial support to the civil unit in accordance with Legal Aid SA policies, procedures and standards.
  • Carry out the civil units’ administrative function effectively.
  • Provide efficient secretarial support to the civil unit.
  • Obtain, source, type, proofread, make copies and distribute according to instructions received.
  • Co-ordinate and monitor all civil units’ administrative matters.
  • Participate and provide support to implement an effective filing and diary system to ensure that the civil unit addresses matters on behalf of clients and the availability of the practitioner.
  • Assist legal practitioners with all ancillary matters to the preparation and presentation of cases.
  • Develop and maintain a system to ensure that receipt of documents emanating from other units and/or offices is acknowledged.
  • Develop a system to ensure that documents received from opponent attorneys are received and distributed to the relevant practitioner, timeously.
  • Develop a system to record sensitive documents and to ensure same-day distribution of these documents.
  • Gather the required information and arrange for consultative interviews.
  • Assist with the completion of routine forms for legal practitioners and ensure that they are submitted for approval.
  • Maintain and update meeting schedules.
  • Maintain record-keeping and filing system.
  • Ensure that reports and documentation are timeously sent/delivered to the relevant people.
  • Ensure that physical assets are reconciled to each individual office list at the office on a monthly basis.
  • Maintenance and issuing of stationery in accordance with relevant Legal Aid SA procedures.
  • Maintain attendance registers in accordance with the Legal Aid SA Human Resources Policy.
  • Maintain a register of mail items and court documents sent by Docex and track their delivery.
  • Maintain a register of documents sent to the High Court Unit, Strategic Litigation Unit and Senior Litigator.
  • Maintain a list with regular fax numbers and double-check with customers to determine full instructions for handling of faxes with full adherence to customer instructions.
  • Always attach successful transmission reports to sent faxes.
  • Attend to photocopying and binding of documents as required.
  • Attend to the proper allocation of duplication/stationery costs as per Legal Aid SA policies/procedures.
  • Assist with the accurate completion of practitioner Matter Activity Reports (MARs) and updating of any web pages designed to capture information for the civil unit.
  • Keep handy the complete list of all relevant contact numbers for office personnel and major customers/role players at all times.
  • Adhere to proper telephone etiquette and accurate taking and conveying of messages at all times.

COMPETENCIES (SKILLS, KNOWLEDGE AND ATTRIBUTES) REQUIRED              

  • National Senior/Matric certificate.
  • Minimum one (1) year of relevant admin and secretarial experience within a legal environment.
  • Understanding and application of basic computer software packages.
  • Good written and verbal communication skills.
  • Attention to detail.

BASIC SALARY: Level 5 (R216,417.00) plus benefits per annum

A detailed curriculum vitae reflecting practical application of the position outputs and the required competencies as advertised must be submitted by close of business on 30 June 2025, quoting the reference NATIONAL/LS/28/02/2025 in the subject line to DisabilityRecruit [at] legal-aid.co.za or apply online at www.legal-aid.co.za 

Applicants must replace the [at] with the @ symbol when sending an email. This will format the email address correctly for sending. It is displayed differently on our website as a cybersecurity protection measure.

Enquiries to Blanche Gouws, Tel: 011 877 2000

3. NATIONAL/AO/28/02/2025 Legal Aid SA Offices Nationwide – Disability Recruitment Database – Administration Officer

REF: NATIONAL/AO/28/02/2025

ADMINISTRATION OFFICER

INTERNAL & EXTERNAL ADVERTISEMENT

LEGAL AID SA OFFICES NATIONWIDE – DISABILITY RECRUITMENT DATABASE

Legal Aid SA is a National Public Entity; a key contributor to South Africa’s constitutional democracy, providing quality legal services to indigent and vulnerable persons. The organisation has a national footprint in all nine (9) provinces. Legal Aid SA is a credible employer of choice, boasting Top Employer SA accreditation for 16 consecutive years. We offer an exciting Employee Value Proposition with opportunities for development, career growth and an inspiring workplace.

Applications are invited from persons interested to fill the above-mentioned position. The incumbent will be appointed on a permanent basis.

KEY OUTPUTS

  • Support Legal Practitioners and office operation by providing an administrative support service in accordance with Legal Aid SA’s policies, procedures and standards.
  • Maintain the record-keeping and filing system of the office.
  • Perform office administration, switchboard, typing and filing duties.
  • Maintain Asset Register.
  • Distribute reports and other documentation.
  • Information management/data capturing.
  • Human Resources and Procurement administration.
  • Practise sound employee, client and supplier relations.

COMPETENCIES REQUIRED (SKILLS, KNOWLEDGE AND ATTRIBUTES)

  • National Senior/Matric Certificate.
  • A minimum of one (1) year of relevant administrative experience.
  • Understanding and application of basic computer software packages.
  • Good written and verbal communication skills.
  • Attention to detail.

BASIC SALARY: Level 5 (R216,417.00) plus benefits per annum

A detailed curriculum vitae reflecting practical application of the position outputs and the required competencies as advertised must be submitted by close of business on 30 June 2025, quoting the reference NATIONAL/AO/28/02/2025 in the subject line to DisabilityRecruit [at] legal-aid.co.za or apply online at www.legal-aid.co.za 

Applicants must replace the [at] with the @ symbol when sending an email. This will format the email address correctly for sending. It is displayed differently on our website as a cybersecurity protection measure.

Enquiries to Blanche Gouws, Tel: 011 877 2000.

4. NATIONAL/OA/28/02/2025 Legal Aid SA Offices Nationwide – Disability Recruitment Database – Office Assistant

REF: NATIONAL/OA/28/02/2025

OFFICE ASSISTANT                                                                        

INTERNAL & EXTERNAL ADVERTISEMENT

LEGAL AID SA OFFICES NATIONWIDE – DISABILITY RECRUITMENT DATABASE

Legal Aid SA is a National Public Entity; a key contributor to South Africa’s constitutional democracy, providing quality legal services to indigent and vulnerable persons. The organisation has a national footprint in all nine (9) provinces. Legal Aid SA is a credible employer of choice, boasting Top Employer SA accreditation for 16 consecutive years. We offer an exciting Employee Value Proposition with opportunities for development, career growth and an inspiring workplace.

Applications are invited from persons interested to fill the above-mentioned position. The incumbent will be appointed on a permanent basis.

KEY OUTPUTS

  • Create a clean physical environment and render office services as and when required.
  • Serve Legal Practitioners and other Local Office staff by providing excellent office support services such as messenger duties.
  • Ensure that reports and documentation are sent/delivered to the right people, timeously.
  • Maintain an incoming/outgoing fax register per the required format.
  • Incoming mail handled in accordance with Legal Aid SA administrative procedures.
  • All documentation to be correctly/accurately filed.
  • Switchboard to be manned at all times and proper telephone etiquette to be adhered to at all times.
  • Daily collection and posting of mail.
  • Transporting Legal Aid SA staff members to courts/Provincial or National Office as per Legal Aid SA relevant Transport/Fleet Management policy/procedures.

COMPETENCIES REQUIRED (SKILLS, KNOWLEDGE AND ATTRIBUTES)

  • National Senior/Matric certificate
  • A valid driver’s licence.

BASIC SALARY: Level 4 (R183,279.00) plus benefits per annum

A detailed curriculum vitae reflecting practical application of the position outputs and the required competencies as advertised must be submitted by close of business on 30 June 2025, quoting the reference NATIONAL/OA/28/02/2025 in the subject line to DisabilityRecruit [at] legal-aid.co.za or apply online at www.legal-aid.co.za 

Applicants must replace the [at] with the @ symbol when sending an email. This will format the email address correctly for sending. It is displayed differently on our website as a cybersecurity protection measure.

Enquiries to Christina Mollo, Tel: 011 877 2000.

5. NATIONAL/REC/28/02/2025 Legal Aid SA Offices Nationwide – Disability Recruitment Database – Receptionist/Typist

REF: NATIONAL/REC/28/02/2025

RECEPTIONIST/TYPIST                                                                  

INTERNAL & EXTERNAL ADVERTISEMENT

LEGAL AID SA OFFICES NATIONWIDE – DISABILITY RECRUITMENT DATABASE

Legal Aid SA is a National Public Entity; a key contributor to South Africa’s constitutional democracy, providing quality legal services to indigent and vulnerable persons. The organisation has a national footprint in all nine (9) provinces. Legal Aid SA is a credible employer of choice, boasting Top Employer SA accreditation for 16 consecutive years. We offer an exciting Employee Value Proposition with opportunities for development, career growth and an inspiring workplace.

Applications are invited from persons interested to fill the above-mentioned position. The incumbent will be appointed on a permanent basis.

KEY OUTPUTS

  • Office management and management of reception area.
  • Office administration.
  • Welcoming and directing clients.
  • Processing documents.
  • Telephone etiquette.
  • Distribution of internal and external correspondence.

COMPETENCIES REQUIRED (SKILLS, KNOWLEDGE AND ATTRIBUTES)

  • National Senior/Matric certificate plus one (1) year working experience as a Receptionist/Typist.
  • Understanding and application of basic computer software packages.
  • Typing skills.
  • Ability to manage reception area.

BASIC SALARY: Level 5 (R216,417.00) plus benefits per annum

A detailed curriculum vitae reflecting practical application of the position outputs and the required competencies as advertised must be submitted by close of business on 30 June 2025, quoting the reference NATIONAL/REC/28/02/2025 in the subject line to DisabilityRecruit [at] legal-aid.co.za or apply online at www.legal-aid.co.za 

Applicants must replace the [at] with the @ symbol when sending an email. This will format the email address correctly for sending. It is displayed differently on our website as a cybersecurity protection measure.

Enquiries to Morwesi Tsotetsi, Tel: 011 877 2000.

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