City of Tshwane X3 Administration Vacancies 2025
Reference Code: HOSD117-2025 (E)
Closing Date: 30 June 2025
Listing Reference: HOSD117-2025 (E)
Listing Status: Active
Position Summary
Company: City of Tshwane Metropolitan Municipality
Industry: Public Sector / Government
Job Category: Administration, Housing Services
Location: Tshwane, Gauteng, South Africa
Contract Type: Permanent
Remuneration: R242 640.00 – R337 008.00 per annum (Estimated Total Package: R340 769.00 – R460 882.00 per annum)
EE Position: Open to all categories
Closing Date: 30 June 2025
Introduction
The City of Tshwane invites suitably qualified candidates to apply for the position of Administrative Officer (3 posts available). These positions fall under the Housing and Human Settlements Department and focus primarily on the management and support of the national Housing Needs Register, housing subsidy applications, title deeds logistics, and general administrative support. This is an excellent opportunity for motivated individuals who are passionate about delivering efficient administrative services and contributing to housing solutions within the municipality.
Job Description
The appointed Administrative Officers will play a crucial role in maintaining and organizing key housing-related records and documents. The primary purpose of the role is to support the effective functioning of the Housing Needs Register and related administrative operations. This includes handling housing subsidy applications and ensuring logistical support for housing title deeds. The role also includes managing public enquiries, data entry, and coordinating with internal and external stakeholders.
Key Responsibilities:
- Responding to housing-related enquiries and complaints both telephonically and in person
- Collating, capturing, and analysing housing statistics and related data
- Organizing and maintaining a structured filing system for easy retrieval of information
- Typing correspondence and drafting documents as required
- Compiling accurate minutes during housing-related departmental meetings
- Liaising with housing beneficiaries regarding collection of title deeds and other documentation
- Opening and maintaining individual housing files for new applicants
- Coordinating with the Group Financial Services for billing and deposit transactions
- Performing other administrative tasks and projects assigned by superiors
This multifaceted role demands professionalism, precision, and a passion for service delivery. If you’re looking for a government administrative career that directly contributes to community upliftment, this opportunity is ideal.
Ideal Candidate
To be considered for this administrative role, candidates must meet the following essential criteria:
Application Requirements:
- Senior Certificate (Grade 12)
- Minimum of 6 months’ relevant experience in administrative support, ideally in housing or title deeds administration
- Knowledge of housing subsidies and municipal title deeds processes is advantageous
- Must be computer literate and comfortable working with databases and digital tools
- Must undergo a criminal background check and be willing to have fingerprints taken by Tshwane Metro Police at own cost
Role Responsibility
The successful candidates will provide critical administrative and logistical support that ensures the smooth operation of housing services within the municipality. By ensuring accurate data entry, efficient document management, and responsive public engagement, the Administrative Officer will support the strategic objectives of housing delivery and land reform.
Duties will include:
- Handling day-to-day public enquiries and complaints efficiently and professionally
- Assisting with accurate and secure data entry of housing applicant information
- Managing physical and electronic housing records in compliance with municipal standards
- Coordinating document delivery and communication between departments and beneficiaries
- Ensuring meeting documentation is accurate, complete, and distributed in a timely manner
- Supporting the municipal title deeds process through diligent follow-up and tracking
- Providing regular updates and reports on the progress of administrative tasks
- Supporting the team with ad hoc projects and emergency administrative duties
Skills & Attributes
This position is best suited to an individual who possesses a strong work ethic, high level of integrity, and excellent interpersonal and organisational skills. The City of Tshwane seeks candidates who will not only fulfil the duties of the role but also add value through innovation and proactive problem-solving.
Preferred Personal Qualities and Competencies:
- Ethical and responsible conduct in all duties
- Strong communication skills, both verbal and written
- Effective general administrative and filing skills
- Positive interpersonal relationships and team collaboration
- Attention to detail and accuracy in data capturing
- Ability to maintain professionalism under pressure
- Capacity to work independently and manage workload
- Ability to adapt to strategic shifts and new tasks quickly
- Time management and deadline-oriented mindset
- Creative thinking to improve departmental processes
- Excellent organizing and coordination ability
Why Work for the City of Tshwane?
Working for the City of Tshwane offers not only a competitive remuneration package but also the opportunity to contribute to impactful community development projects. The municipality is committed to fostering inclusive and sustainable human settlements and provides a dynamic environment for individuals seeking public service careers.
Benefits Include:
- Competitive government salary scale
- Job security with long-term potential
- Contribution to pension and retirement funds
- Annual leave and sick leave as per public service standards
- Opportunities for skills development and training
- A professional and inclusive work environment
How to Apply
Interested candidates are encouraged to submit a comprehensive application before the closing date of 30 June 2025. Applications must include:
- Certified copy of ID
- Certified copy of Grade 12 certificate
- Detailed CV highlighting relevant experience
- Any additional documentation that supports the application
Enquiries Contact: Sarah Shiburi on 012 358 8237 for any administrative queries regarding the application process.
Make sure to undergo the required criminal background check and be prepared to provide fingerprints through the Tshwane Metro Police Department as part of the screening process.
Conclusion
This Administrative Officer opportunity at the City of Tshwane offers an ideal platform for professionals passionate about housing services and local government administration. The role not only ensures personal growth but also allows you to serve your community by supporting housing and human settlements development. If you meet the requirements and are ready to embrace a fulfilling administrative role, apply today.
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