Additional Information
- Closing Date: 02 June 2025 @ 15h45
- Job Title: Secretary (X5 Posts)
- Location: National Head Office, Pretoria, South Africa
- Salary: R228 321 per annum
- Application Reference Numbers:
- Ref No: HO 2025/05/31 – Office of the National Commissioner
- Ref No: HO 2025/05/32 – Office of the CDC Human Resource Management and Development
- Ref No: HO 2025/05/33 – Office of the Director HR Administration and Utilization
- Ref No: HO 2025/05/34 – Office of the Director Procurement Administration
- Ref No: HO 2025/05/35 – Office of the Director Logistics
Background & Job Description
The Department of Correctional Services (DCS) is actively seeking highly organized and motivated individuals to fill five secretary vacancies at its National Head Office in Pretoria. These positions offer a stable government career path, competitive salary, and a platform for professional growth within the South African public service.
As a secretary within one of the key offices, you will be responsible for providing crucial administrative support, maintaining confidentiality, and ensuring seamless day-to-day operations for high-level executives and departmental directors. This role is ideal for individuals who thrive in administrative environments, excel in multitasking, and have strong communication skills.
Tasks
- Execute general office and administrative support functions
- Screen and direct telephone calls to appropriate departments
- Draft and type correspondence and professional documents
- Compile reports, documentation, and presentations
- Maintain a well-organized filing system (physical and digital)
- Coordinate diaries and manage appointments effectively
- Manage and monitor the electronic document tracking system
- Organize and facilitate meetings, workshops, and events
- Make travel and accommodation arrangements for meetings and conferences
- Handle procurement processes related to office equipment and stationery
- Support asset management and maintain up-to-date inventory records
- Deliver all secretarial tasks with confidentiality and professionalism
Qualifications
- Grade 12 (Senior Certificate) with typing as a subject
- OR relevant administrative training or qualification that supports office support functions
- Computer literacy is essential, particularly in Microsoft Office Suite (Word, Excel, PowerPoint)
Experience
While direct administrative experience is not explicitly required, the following competencies are highly desirable:
- Strong organizational and planning skills
- Excellent verbal and written communication
- Proven attention to detail
- Ability to handle confidential information
- Strong client service orientation and time management
- Good telephone etiquette and interpersonal skills
- Ability to work under pressure with a high level of discretion
- Reliable, honest, and punctual
- Experience in managing electronic document systems and filing systems is advantageous
Brief Company Contact Details
Department of Correctional Services – National Head Office
- Postal Address: Post Advertisement Section, Private Bag X136, Pretoria, 0001
- Physical Address: 124 WF Nkomo Street, Poyntons Building, Corner WF Nkomo and Sophie De Bruyn Street, Pretoria, 0001 (Previously Cnr Church and Schubart Street)
- Email Address: NationalOfficeHRM@dcs.gov.za
- Enquiries:
- Mr Y Naidoo – Tel: (012) 307 2079
- Ms TP Ngobeni – Tel: (012) 305 8589
DOWNLOAD THE DEPARTMENT OF CORRECTIONAL SERVICESVACANCIES ADVERT HERE
CLOSING DATE : 02 June 2025 @ 15h45.
ENQUIRIES : National Head Office: Mr Y Naidoo Tel No: (012) 307 2079 / Ms TP Ngobeni (012) 305 8589.
APPLICATIONS :
National Head Office: Department of Correctional Services, Post Advertisement Section, Private Bag X136, Pretoria, 0001 OR hand deliver at: 124 WF Nkomo Street, Poyntons Building, Cnr WF Nkomo and Sophie De Bruyn Street, Pretoria, 0001 (Previous: Cnr Church and Schubart Street) or you can email your application to NationalOfficeHRM@dcs.gov.za.
NOTE :
Please take note that correspondence will only be conducted with the shortlisted candidates. If you have not been contacted within three (3) months of the closing date of the advertisement, please accept that your application is unsuccessful. Please do not call the department to enquire about the progress of your application. Applicants must note that further checks will be conducted once they are shortlisted and that their appointment is subject to positive outcomes on these checks, which include security clearance, security vetting, qualification verification and criminal records verification.
Appointment will be provisional, pending the issue of a security clearance. If you cannot get a security clearance, your appointment will be re-considered/possibly terminated. Fingerprints may be taken on the day of the interview.
Applications: Applications must be submitted on the Z83 form. Only a detailed CV should be attached to your application form. Only shortlisted candidates will be required to submit certified copies not older than 6 months of qualifications and other related documents on or before the day of the interview. Please send a separate and complete application for each post you apply for, stating the correct reference for each position you are interested
