De Beers is Hiring Personal Assistants 2025

Position Summary

Company: Kumba Iron Ore | Industry: Mining and Metals | Job Category: Business Support Services / Personal Assistant | Location: Kathu, Northern Cape, South Africa | Listing Reference: REF70078Q | Closing Date: 01 May, 2025 |

Introduction

Kumba Iron Ore, a leader in South Africa’s mining sector, has opened up an exciting opportunity for an entry-level Personal Assistant – Commercial within the Northern Cape Hub. The successful candidate will play a critical role in supporting the Commercial Manager and department through effective administrative assistance, time management, and logistical coordination.

This full-time, permanent position provides the chance to work in a high-performance culture that supports personal and professional development. As part of Anglo American, Kumba Iron Ore prides itself on delivering the raw materials that are essential to modern infrastructure and economic development.

Job Description:

As a Personal Assistant in the Commercial department, you will be entrusted with comprehensive office management and support functions to ensure seamless business operations. This includes diary management, travel bookings, document processing, and supporting departmental meetings and reports.

Your daily tasks will support the department’s ability to deliver on objectives while ensuring compliance with company policies and adherence to safety protocols.

Requirements:

• Grade 12 / N3 Certificate
• Secretarial or Administrative Qualification (NQF Level 4)
• A valid South African Driver’s License (Code B)
• 3 to 5 years’ experience in a similar secretarial or administrative role, preferably in a corporate or mining setting
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Experience using SAP and expense reconciliation tools
• Understanding of professional service delivery and stakeholder support
• Knowledge of document control procedures and reporting mechanisms

Role Responsibility:

Health and Safety

• Adhere to all relevant health, safety, and environmental requirements
• Ensure good housekeeping and hazard identification to promote a safe workspace
• Participate in SLAMs, High Potential Hazards assessments, and ensure timely close-out of safety-related actions

Logistics and Calendar Management

• Coordinate travel, accommodation, and visa arrangements for the Commercial team
• Organize departmental visits, including external consultants and service providers
• Maintain and monitor departmental calendars
• Book meeting rooms and catering requirements

General Office Administration

• Provide support for daily administrative duties including diary and schedule management
• Order and manage stationery and consumables
• Capture meeting minutes for Heads of Department (HOD) meetings
• Assist staff with time-based administrative tasks
• Provide support for all ad-hoc administrative needs

Financial Administration

• Process SAP requisitions and place orders
• Log invoices and submit them to the Finance department
• Ensure all expense claims and financial reconciliations are accurate and submitted on time
• Support month-end financial documentation and reporting

Document Management

• Manage document control in line with company procedures
• Ensure timely filing and retrieval of documentation
• Distribute internal and external communications including memos and reports
• Assist the Commercial Manager with gathering background documents for inquiries or reviews

Monthly Reporting

• Compile and submit regular departmental reports
• Ensure accurate and timely feedback is provided to internal stakeholders

Skills & Attributes:

• Excellent organizational skills with a keen eye for detail
• High level of discretion and the ability to maintain confidentiality
• Effective written and verbal communication skills
• Proactive and self-motivated with the ability to work independently
• Time management and multitasking abilities
• Familiarity with corporate protocol and office management
• Strong interpersonal skills for stakeholder engagement and teamwork
• Adaptability to work in a dynamic, fast-paced mining environment
• Ability to understand and process complex information efficiently
• Professional demeanor and a client-focused mindset

This opportunity is ideal for a candidate looking to start or build their career within a leading mining company known for its contribution to South Africa’s economy and commitment to sustainability and safety. The role is based in Kathu, a key mining town in the Northern Cape, and offers the stability of permanent employment within a well-established company.

Kumba Iron Ore is part of the globally recognized Anglo American Group, which promotes a workplace culture rooted in integrity, accountability, and innovation. Employees benefit from structured growth opportunities and a clear path for career development.

To apply for the Personal Assistant – Commercial position, candidates must meet all the listed requirements and demonstrate the necessary capabilities to support a high-functioning, results-driven team.

Closing Date: 01 May, 2025

Apply De Beers is Hiring Personal Assistants 2025