1. Administration Clerk- HOD’s Office
Listing Reference: REFS/022180
Listing Status: Open
Position Summary
Company: Department of Economic Development
Industry: Public Administration
Job Category: Administration
Location: 56 Eloff Street, Johannesburg
Contract Type: Permanent
Remuneration: R216 417.00 per annum (plus benefits)
EE position: Yes
Closing Date: 05 March 2025
Introduction
The Department of Economic Development is seeking a dedicated and detail-oriented individual to join its team as an Administration Clerk in the HOD’s Office. This is an excellent opportunity for candidates with strong organizational skills and experience in administrative support roles. The position requires an individual who is proficient in handling clerical tasks, maintaining office records, and ensuring smooth day-to-day operations in the department.
Job Description
As an Administration Clerk in the Office of the HOD, your primary responsibility will be to provide administrative and clerical support to ensure efficient office operations. You will be responsible for managing correspondence, updating records, assisting with procurement, and maintaining office assets. This role requires a high level of organization, attention to detail, and the ability to interact professionally with internal and external stakeholders.
Key duties include:
- Recording, organizing, storing, capturing, and retrieving correspondence and data related to the department’s functions
- Updating registers and maintaining statistical records
- Handling routine inquiries and providing relevant information to stakeholders
- Making photocopies, receiving, and sending facsimiles
- Distributing documents and packages to relevant stakeholders
- Keeping and maintaining a structured filing system
- Drafting and typing letters, reports, and other correspondence as required
- Maintaining records of incoming and outgoing documents
- Assisting in procurement activities, including liaising with suppliers for goods and services
- Completing procurement forms for purchasing standard office items
- Managing stock control of office stationery and supplies
- Keeping and maintaining an asset register for the department
- Maintaining leave and attendance registers for staff in the department
- Arranging travel and accommodation for departmental staff as needed
- Capturing and updating expenditure records
- Verifying and processing subsistence and travel claims before submission to management
- Handling petty cash transactions and record-keeping
- Compiling data for monthly statistical reports
Ideal Candidate
The ideal candidate for the Administration Clerk position at the Department of Economic Development should possess the following:
- Educational Qualification: A Diploma/National Diploma in Secretariat, Public Administration, or Information Management
- Experience: 1-2 years of relevant administrative experience, preferably in an HOD or CEO office
- Skills and Competencies:
- Proficiency in computer applications (MS Office Suite)
- Strong verbal and written communication skills
- Excellent interpersonal and organizational abilities
- Ability to work independently and handle multiple tasks simultaneously
- Analytical and problem-solving skills
- Attention to detail and accuracy in work
- Time management and ability to meet deadlines
- Knowledge of procurement processes and asset management
Role Responsibility
As an Administration Clerk, your responsibilities will encompass the following key areas:
- Document and Records Management: Maintaining an efficient filing and record-keeping system to ensure easy retrieval of important documents
- Communication and Correspondence: Handling routine inquiries, drafting correspondence, and managing internal and external communication
- Procurement Support: Assisting with procurement activities, completing necessary forms, and ensuring timely stock replenishment
- Office Administration: Managing daily administrative tasks such as photocopying, document distribution, and reception duties
- Travel and Logistics Coordination: Arranging travel bookings and accommodation for officials as required
- Financial Administration: Capturing expenditure data, verifying claims, handling petty cash, and preparing monthly reports
Skills & Attributes
To excel in this role, you should have the following skills and attributes:
- Strong Organizational Skills: Ability to manage multiple tasks efficiently and maintain accurate records
- Attention to Detail: Ensuring accuracy in document processing, record-keeping, and correspondence
- Communication Skills: Clear and professional verbal and written communication with stakeholders
- Problem-Solving Abilities: Capacity to handle administrative challenges and find effective solutions
- Time Management: Ability to prioritize tasks and meet deadlines efficiently
- Technical Proficiency: Good command of Microsoft Office applications, including Word, Excel, and Outlook
- Teamwork: Ability to work collaboratively in a team-oriented environment while also being able to work independently
- Confidentiality: Maintaining the confidentiality and security of sensitive departmental information
Application Process
Interested candidates are required to submit their applications online via the official Gauteng government portal: https://jobs.gauteng.gov.za. Ensure that all required documentation, including certified copies of qualifications and identification, are uploaded as part of the application process.
Why Join the Department of Economic Development?
- Professional Growth: Opportunities for career advancement and skill development in the public administration sector
- Job Security: Permanent employment with competitive salary and benefits
- Inclusive Work Environment: Work in a diverse and professional setting that values teamwork and employee contributions
- Impactful Work: Contribute to the effective functioning of the Office of the HOD and support economic development initiatives
Important Notes
- Only applications submitted online will be considered.
- Late or incomplete applications will not be accepted.
- The Department of Economic Development is an equal opportunity employer and encourages applications from women and persons with disabilities.
- If you have not been contacted within three months of the closing date, please consider your application unsuccessful.
The Administration Clerk position at the Department of Economic Development presents a valuable opportunity for skilled administrative professionals to contribute to the efficient functioning of the HOD’s Office. If you meet the qualifications and requirements, submit your application before the closing date and take the next step in your career within the public sector.
2. Administrative Officer- Service Delivery Improvement Plan
Listing Reference: REFS/022051
Listing Status: Open
Position Summary
- Company: Department of Economic Development
- Industry: Public Administration / Government
- Job Category: Administration / Service Delivery
- Location: 56 Eloff Street, Johannesburg
- Contract Type: Permanent
- Remuneration: R308,154.00 per annum (plus benefits)
- EE Position: Yes
- Closing Date: 05 March 2025
Introduction
The Department of Economic Development is seeking a highly motivated and detail-oriented Administrative Officer – Service Delivery Improvement Plan to join its Directorate: Organisation Efficiency team. This is an excellent opportunity for individuals passionate about public administration, service excellence, and organisational efficiency. The role focuses on monitoring and evaluating service delivery standards to ensure optimal performance across all business units and regions.
Job Description
The Administrative Officer will be responsible for coordinating and consolidating service delivery improvement plans and reports. This role involves engaging with different business units, ensuring compliance with service standards, and providing administrative support for service excellence programs. The successful candidate will play a vital role in ensuring that the department upholds the Batho Pele principles and maintains high service delivery standards.
Ideal Candidate
- Holds a National Diploma or Degree in Public Administration/Management or Social Sciences (NQF Level 6/7 as recognized by SAQA)
- Has 1-2 years of experience in an administrative, programme, or project management environment
- Possesses a valid Code 8/10 driver’s license
- Strong analytical, organizational, and report-writing skills
- Excellent communication and coordination abilities
- Attention to detail and ability to meet deadlines
Role Responsibility
- Service Delivery Monitoring:
- Communicate submission deadlines for service delivery improvement plans (SDIPs) and quarterly reports to all business units and regional offices
- Consolidate SDIP reports from various units for analysis and evaluation
- Submit the final consolidated SDIPs and quarterly reports to the sub-directorate
- Site Visits and Compliance Monitoring:
- Develop and execute a programme for both planned and surprise visits to service points
- Coordinate meetings with business units and service points ahead of visits
- Participate in visits, document findings, and compile comprehensive reports
- Ensure adherence to standards such as employee name tag utilization and telephone etiquette compliance
- Service Excellence Program Support:
- Monitor and report on the Batho Pele Programmes and submit findings with recommendations
- Facilitate the nomination of employees for the Departmental Service Excellence Awards
- Support nominations of SMS members for participation in Khaedu, Public Month, and Africa Day initiatives
- Provide administrative support to the panel of assessors during the Service Excellence Awards
- General Administrative Support:
- Maintain records of expenditure commitments
- Issue invitations for workshops, roadshows, and training sessions
- Prepare and distribute manuals and training materials
- Arrange logistics for meetings, workshops, and conferences (including venues, transport, and refreshments)
- Record meeting minutes and follow up on action points
Skills & Attributes
- Project Management Skills: Ability to coordinate multiple tasks and ensure project deadlines are met
- Analytical Thinking: Strong capability to analyze data and compile well-structured reports
- Communication Skills: Effective verbal and written communication with internal and external stakeholders
- Attention to Detail: Ensuring accuracy in reporting and compliance monitoring
- Problem-Solving Ability: Proactive approach to identifying and addressing service delivery challenges
- Team Player: Ability to collaborate effectively within a diverse team environment
How to Apply
All applications must be submitted online through the Gauteng Government Jobs Portal: https://jobs.gauteng.gov.za
Ensure that you attach the following documents when applying:
- A detailed CV outlining your experience and qualifications
- Certified copies of qualifications and identity document
- A cover letter highlighting your suitability for the role
Why Join the Department of Economic Development?
- Professional Growth: Gain hands-on experience in government administration and service delivery
- Competitive Benefits: The position includes medical aid, pension contributions, and leave benefits
- Impact-Driven Work: Contribute to the enhancement of public service efficiency and customer satisfaction
- Supportive Work Environment: Work alongside experienced professionals dedicated to public service excellence
Closing Date Reminder
Applications must be submitted before 05 March 2025. Late applications will not be considered. If you do not receive feedback within 3 months of the closing date, kindly consider your application unsuccessful.
Join the Department of Economic Development and be a part of a dynamic team committed to improving service delivery and operational excellence in Gauteng. Apply today!
3. Assistant Director- Financial Accounting and Administration – GDED
Listing Reference: REFS/022050
Listing Status: Open
Position Summary
Company: Department of Economic Development
Industry: Government/Public Sector
Job Category: Financial Accounting and Administration
Location: 56 Eloff Street, Johannesburg, South Africa
Contract Type: Permanent
Remuneration: R444,036.00 per annum (plus benefits)
EE Position: Yes
Closing Date: 05 March 2025
Introduction
The Department of Economic Development (GDED) is inviting qualified and experienced professionals to apply for the position of Assistant Director – Financial Accounting and Administration. This role is critical in ensuring the efficient management of financial transactions, compliance with financial regulations, and support in the preparation of financial statements. If you have a strong background in financial accounting, administration, and debt management, this opportunity offers a dynamic and rewarding career in the public sector.
Job Description
As the Assistant Director – Financial Accounting and Administration, the incumbent will oversee the financial accounting functions of the department, manage petty cash transactions, ensure compliance with financial reporting requirements, and assist with the preparation of Interim and Annual Financial Statements. The role also involves handling debt management processes, monitoring unauthorized and irregular expenditures, and responding to audit queries efficiently.
Ideal Candidate
The ideal candidate for this role should possess:
- A National Diploma or Degree in Financial Management or Accounting (NQF level 6/7 as recognized by SAQA)
- 3-5 years of experience in a financial accounting and administration environment
- A valid Code 08/10 Driver’s License
- Strong understanding of financial management principles, accounting standards, and government treasury regulations
- Ability to manage financial records with accuracy and integrity
- Proficiency in financial reporting and reconciliation processes
Role Responsibilities
1. Petty Cash Management
- Overseeing the petty cash box to ensure availability for small office purchases
- Ensuring all purchases are documented with valid supporting documents
- Safe storage of petty cash-related documents
- Conducting regular petty cash reconciliations and audits
- Managing replenishment and ensuring adherence to departmental policies
2. Section 40 Reporting
- Ensuring timely submission of Section 40 reports and registers
- Reviewing financial annexures as per Treasury guidelines
- Verifying accuracy of financial records and supporting documents
- Submitting reports to the Director, CFO, and Auditor-General
- Addressing any issues raised by Treasury or auditors
3. Preparation of Interim & Annual Financial Statements (IFS & AFS)
- Coordinating with departments to collect financial schedules
- Preparing Word and Excel-based IFS and AFS
- Ensuring compliance with Modified Cash Standards
- Compiling supporting documentation for Treasury and auditors
- Managing financial disclosures and lead schedules
- Submitting financial statements for review and approval
4. Month-End and Year-End Processes
- Ensuring clearance of suspense accounts before closing periods
- Addressing financial discrepancies in coordination with Treasury
- Reviewing trial balances for accuracy
- Capturing and approving financial journals
- Confirming compliance with month-end and year-end financial closures
5. Debt Management
- Managing staff and inter-departmental debts
- Coordinating debt recovery processes with Treasury
- Ensuring accurate debt reconciliation and provisions for bad debts
- Preparing and reviewing monthly debt confirmation letters
- Engaging with employees to facilitate debt recovery
6. Management of Unauthorized, Irregular, and Fruitless Expenditure Registers
- Updating and maintaining accurate UIF registers
- Ensuring financial irregularities are reported and documented
- Aligning UIF records with financial statements
- Supporting investigation, condonation, and write-off processes
7. Audit Requests Management
- Handling and responding to auditor inquiries promptly
- Ensuring accuracy and completeness of submitted audit documents
8. Staff Management and Development
- Supervising and evaluating finance personnel
- Promoting professional development and training
- Implementing performance management and employee motivation strategies
- Managing staff leave and resolving financial-related queries
Skills & Attributes
- Strong analytical and problem-solving skills
- High level of integrity and accountability
- Excellent financial management and reporting capabilities
- Knowledge of PFMA, Treasury Regulations, and accounting standards
- Ability to work under pressure and meet tight deadlines
- Effective leadership and communication skills
- Advanced proficiency in MS Excel, Word, and accounting software
How to Apply
Interested applicants should submit their applications online via the official Gauteng government portal: https://jobs.gauteng.gov.za.
Ensure that your application includes:
- A comprehensive CV detailing relevant experience and qualifications
- Certified copies of educational qualifications and ID
- A copy of a valid driver’s license
- Contact details of three professional references
Closing Date: 05 March 2025
Late applications will not be considered. Only shortlisted candidates will be contacted for interviews. The Department of Economic Development is an equal opportunity employer and encourages applications from individuals across all designated groups.
This role presents an excellent opportunity for professionals in financial management and accounting to contribute to the public sector while growing their expertise in financial administration. Apply today and be part of a team that is committed to economic development and financial excellence in South Africa.
4. Administrative Officer – Internal Control (12 months contract)
Listing Reference: refs/022153
Listing Status: Open
Position Summary
- Company: Department of Roads and Transport
- Industry: Public Sector / Government
- Job Category: Administration / Auditing / Risk Management
- Location: Johannesburg, South Africa
- Contract Type: 12-month fixed-term contract
- Remuneration: R308,154.00 per annum (plus benefits) – Level 7
- EE Position: Yes (Females and People with Disabilities are encouraged to apply)
- Closing Date: 28 February 2025
Introduction
The Department of Roads and Transport in Gauteng is currently recruiting for two Administrative Officer – Internal Control positions within the Office of the CFO. This is a 12-month contract opportunity offering a competitive salary package and benefits. The role is designed for professionals with a strong background in auditing, internal control, and risk management, aiming to enhance internal compliance and control measures within the department. If you have expertise in financial audits, risk assessments, and compliance monitoring, this position presents a valuable career opportunity.
Job Description
As an Administrative Officer – Internal Control, you will play a pivotal role in ensuring compliance with departmental regulations, auditing protocols, and risk management strategies. Your primary responsibility is to conduct internal control assessments, ensure adherence to financial regulations, and support the department in audit-related processes.
Key responsibilities include:
- Coordinating the implementation of audit recommendations
- Conducting internal control assessments to identify risk areas
- Analyzing and documenting potential risks and suggesting mitigation strategies
- Conducting statistical analysis to quantify internal control deficiencies
- Developing, implementing, and maintaining internal control strategies and procedures
- Compiling findings reports on internal control deficiencies and making recommendations
- Ensuring compliance monitoring with policies, processes, and procedures
- Assisting in compiling financial reports for assurance purposes
- Reviewing financial data before submission to Gauteng Provincial Treasury (GPT)
- Assessing Supply Chain Management (SCM) compliance
- Supporting and facilitating the annual AGSA (Auditor-General of South Africa) audit process
- Providing administrative support to the unit
Ideal Candidate
To qualify for this role, candidates should possess:
- A National Diploma (NQF Level 6) in Auditing, Accounting, Internal Audit, or Risk Management
- 1-2 years’ experience in risk management, auditing, or internal control
- Strong understanding of government policies and regulations, including:
- Public Finance Management Act (PFMA)
- National and Provincial Treasury Regulations
- Public Service Regulations
- Supply Chain Management Acts and Regulations
- Public Service Anti-Corruption Strategy
- Accounting and Auditing Standards
Role Responsibility
The Administrative Officer – Internal Control is responsible for ensuring effective risk management, internal audits, and compliance monitoring in alignment with government regulations.
Key responsibilities include:
- Conducting Internal Control Assessments
- Identifying and analyzing internal control weaknesses
- Implementing corrective actions for identified deficiencies
- Ensuring compliance with financial and risk management policies
- Audit Coordination and Implementation
- Facilitating the adoption of audit recommendations
- Ensuring that audit findings are addressed effectively
- Supporting the annual AGSA audit process
- Financial Compliance and Review
- Reviewing financial data before submission to the Gauteng Provincial Treasury
- Monitoring compliance with SCM regulations
- Compiling reports to ensure financial transparency
- Risk Management and Strategy Development
- Developing risk mitigation plans for the department
- Conducting risk assessments and internal control profiling
- Documenting significant risk exposures and implementing preventative measures
- Administrative Support
- Providing general administrative support to the Office of the CFO
- Assisting in compiling reports and documentation for audits
- Ensuring adherence to internal policies and procedures
Skills & Attributes
The ideal candidate must demonstrate:
- Excellent verbal and written communication skills
- Strong analytical and problem-solving abilities
- Attention to detail and accuracy
- Proficiency in financial management and auditing software
- Ability to work under pressure and meet deadlines
- High level of integrity and ethical conduct
- Sound knowledge of Public Finance laws and compliance standards
- Client orientation and customer focus
- Service delivery innovation and efficiency
- Ability to work independently and in a team environment
Application Process
If you meet the qualifications and are interested in applying, follow these steps:
- Apply Online – Submit your application through the Gauteng Government e-recruitment portal at http://jobs.gauteng.gov.za
- Complete the New Z83 Form – The online application must be completed with all required fields as per Regulation 10 of the Public Service Regulations, 2016
- Attach a Comprehensive CV – Ensure your CV is up to date and highlights relevant experience
- Shortlisted Candidates – Will be required to submit certified copies of their qualifications, identity document, and valid driver’s license (if applicable)
- Foreign Qualifications – If applicable, ensure your qualifications are evaluated by SAQA (South African Qualifications Authority)
Employment Equity Consideration
The Department of Roads and Transport promotes employment equity by encouraging applications from females and individuals with disabilities. Preference will be given to candidates whose appointment will enhance diversity and representation in the workforce.
Final Notes
- Deadline for Applications: 28 February 2025
- Enquiries: Contact Ms. M Makhetha at (011) 355 7521 for more information
- Important Disclaimer: If you do not receive any response within three months after the closing date, kindly consider your application unsuccessful. The department reserves the right not to make an appointment.
This Administrative Officer – Internal Control position within the Department of Roads and Transport presents an excellent opportunity for candidates with a finance, auditing, or risk management background to contribute to internal compliance, risk assessments, and audit processes in the government sector. If you meet the criteria and are passionate about ensuring transparency, compliance, and efficient financial management, this role is the perfect fit for you. Apply today and take the next step in your career!
5. Internship Programme for the Administration
Listing Reference: REFS/013690
Listing Status: Open
Position Summary
- Company: Office of the Premier
- Industry: Government & Public Administration
- Job Category: Internship Programme
- Location: Johannesburg, Gauteng, South Africa
- Contract Type: Fixed-term (24 months)
- Remuneration: R89,407.50 per annum (depending on qualification level)
- EE position: Yes
- Closing Date: 28 February 2025
Introduction
The Office of the Premier in Gauteng has officially opened applications for its 2025 Internship Programme, designed to equip young professionals with valuable workplace experience. This internship opportunity provides recent graduates with an exceptional platform to enhance their professional skills while contributing to the effective governance of the Gauteng province. The programme spans 24 months, offering practical learning experiences aligned with the intern’s academic background. If you are an ambitious graduate looking for a stepping stone into the public administration sector, this internship offers a solid foundation.
Job Description
The successful intern will be placed within the Office of the Director-General and will be responsible for administrative tasks and other duties assigned during the internship period. The role requires attention to detail, strong organizational skills, and the ability to work effectively in a structured governmental environment. The internship provides a unique opportunity to gain firsthand experience in public administration, working with professionals committed to service excellence in Gauteng.
Ideal Candidate
The Office of the Premier Internship Programme is seeking motivated and dynamic individuals who meet the following eligibility criteria:
- Must hold a National Diploma, BA Degree, BTech, Honours, or Master’s qualification in one of the following fields:
- Public Administration
- Business Administration
- Management
- Office Management
- Administration
- Must be between the ages of 18 – 35 years
- Must be a South African citizen and resident of Gauteng Province
- Must be unemployed and have not participated in a government internship programme before
- Must have completed their academic theory and be in need of practical workplace training
- Must have studied at a recognized South African institution of higher learning
Role Responsibilities
Interns in the Office of the Premier will be expected to:
- Complete all assigned tasks efficiently and within deadlines
- Assist in administrative functions within the Office of the Director-General
- Support government initiatives and contribute to public administration projects
- Participate in structured learning experiences to develop technical and soft skills
- Gain exposure to government policies, frameworks, and operational procedures
- Work collaboratively within a professional and structured environment
- Assist with report preparation, document management, and data entry tasks
Skills & Attributes
Candidates should demonstrate the following competencies and attributes to be successful in this internship:
- Strong communication skills (verbal & written)
- Attention to detail and accuracy in administrative work
- Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint)
- Ability to work independently and within a team
- Strong organizational and problem-solving skills
- Adaptability and willingness to learn
- Professionalism and commitment to public service values
Application Process
To apply for the Office of the Premier Internship Programme, candidates must submit the following documents:
- Completed New Z83 Form (obtainable from DPSA Website or any Government Department)
- Motivation Letter stating why you are suitable for the internship, including your preferred placement area
- Detailed CV outlining your qualifications, skills, and experience
- Certified copies of:
- South African Identity Document (ID)
- Senior Certificate (Matric Certificate)
- Qualification certificates (Diploma, Degree, Honours, etc.)
- Academic transcript showing completed courses and grades
Important Notes:
- Faxed, emailed, or hand-delivered applications will NOT be accepted.
- All applications must be submitted online via the Gauteng Professional Job Centre at www.gautengonline.gov.za.
- Employment Equity considerations apply: Individuals from previously disadvantaged backgrounds, persons with disabilities, as well as White, Coloured, and Indian applicants are encouraged to apply in line with government transformation policies.
Enquiries
For any questions or additional information regarding this internship programme, please contact:
- Mr. Richard Mathabela – Tel: 011 355 6090
- Mr. Smangaliso Buthelezi – Tel: 011 355 6030
- Ms. Lerato Makoe – Tel: 011 355 6013
Why You Should Apply
The Office of the Premier Internship Programme is an excellent opportunity for graduates seeking hands-on experience in public administration. The programme provides:
- Valuable work experience in a government setting
- Mentorship and professional development opportunities
- Exposure to high-level policy and administrative functions
- Networking opportunities with professionals in public service
- A chance to contribute to meaningful public sector projects
If you are passionate about making a difference in Gauteng and eager to gain government sector experience, apply before the closing date (28 February 2025) to secure your spot in this highly sought-after internship programme.