Gauteng Provincial Government Admin Vacancies
1. Admin Clerk: Loss Control and Vehicle Monitoring
Listing Reference: REFS/022211
Listing Status: Active
Position Summary
Company: Gfleet
Industry: Public Service / Government – Transport Support Services
Job Category: Administration / Office Support
Location: Bedfordview, Gauteng, South Africa
Contract Type: Permanent
Remuneration: R228 321.00 per annum plus benefits (Level 05)
EE Position: Yes – Preference will be given to women and persons with disabilities
Closing Date: 18 April 2025
Introduction
Gfleet, a division of the Gauteng Department of Transport Support Services, is seeking a detail-oriented Admin Clerk: Loss Control and Vehicle Monitoring to join its operations in Bedfordview. This entry-level role presents a unique opportunity for qualified South African youth looking to gain a foothold in the government and administrative sectors. With no prior experience required, this is an ideal position for recent matriculants who possess strong organisational and clerical skills, and are eager to contribute to loss control and vehicle monitoring functions in the public service.
If you’re passionate about administrative efficiency, record keeping, and ensuring compliance within transport logistics, this role provides a valuable opportunity to kickstart your career in government administration.
Job Description
The Admin Clerk will support the Transport Support Services Directorate by managing all documentation related to incidents of loss reported by user departments. You will ensure accurate record keeping, maintain control registers, and facilitate the capturing of incident data on internal systems such as the FIS (Fleet Information System). This clerical position demands a keen eye for detail, the ability to work with confidential information, and a proactive attitude towards ensuring process compliance.
Core duties include:
- Receive and sort loss control documentation from user departments
- Maintain a detailed control register for all incoming and outgoing correspondence
- Identify whether an incident is related to an existing file or requires a new case file
- Distribute relevant documents to responsible officials
- Verify documentation completeness, including required forms and reports
- Ensure submission of supporting documents such as:
- Loss control form
- Trip authority form
- Police report and case number
- Identity Document (ID)
- Driver’s license
- Driver’s statement
- Conduct follow-ups on incomplete or missing documentation
- Register incident in the Control Register and FIS system
- Issue unique loss numbers
- Facilitate closure of stolen vehicle contracts on FIS
- Update the status of stolen or recovered vehicles
- Coordinate with ICT if technical issues prevent contract closure
- Compile and submit weekly consolidated reports
Ideal Candidate
This opportunity is well-suited for candidates who have recently completed their Grade 12 (Matric) and are ready to enter the workforce. While no experience is necessary, the ideal candidate must demonstrate a strong understanding of administrative procedures, document management, and data entry. A valid driver’s license is essential, as the role may involve transportation of documents or occasional site visits.
Preference will be given to women and individuals with disabilities, in line with the Department’s Employment Equity plan and commitment to fostering diversity and inclusion within the public sector.
Role Responsibility
As an Admin Clerk, you will play a vital supporting role in the control and monitoring of vehicle-related losses within the government’s fleet. The position requires someone who can manage large volumes of documentation, liaise effectively with internal and external stakeholders, and maintain meticulous digital and physical records.
Your responsibilities will help the department achieve accountability, reduce risk exposure, and improve the management of state assets through accurate loss documentation and reporting.
Skills & Attributes
To thrive in this role, the following skills and attributes are highly beneficial:
- Administrative Competence: Proven ability to manage clerical tasks such as filing, data entry, and document verification
- Communication Skills: Capable of effectively liaising with colleagues, management, and law enforcement to collect and confirm relevant data
- Attention to Detail: Ability to identify errors or missing information in reports and documentation
- Computer Literacy: Basic knowledge of MS Office and the ability to learn government systems like FIS
- Organisational Skills: Strong time management and ability to handle multiple cases simultaneously
- Integrity & Confidentiality: Trustworthy in handling sensitive or confidential information
- Team Player: Willingness to assist colleagues and collaborate to meet departmental objectives
How to Apply
All applications must be submitted online via the Gauteng Government recruitment portal: https://jobs.gauteng.gov.za
Application requirements include:
- A fully completed and signed Z83 application form (available at www.dpsa.gov.za)
- A detailed Curriculum Vitae (CV)
- Answer all questions in Part F of the Z83 form regarding re-appointment eligibility
- Indicate your race, gender, and disability status to assist with Employment Equity compliance
Important Notes:
- Only online applications will be considered
- Do not submit copies of your qualifications or supporting documents at this stage
- Applications received after the closing date of 18 April 2025 will be disqualified
- Shortlisted candidates will undergo pre-employment screening and vetting
- If you do not receive feedback within 3 months, please consider your application unsuccessful
Need assistance?
Email: e-recruitment@gauteng.gov.za
General Enquiries: (011) 372 8747 / (010) 345 1538
Technical Enquiries: Mr. Mzimasi Mdoda – (011) 372 8600
Why Work for Gfleet?
Gfleet, a key player in the management and oversight of government transport services in Gauteng, offers a stable and structured working environment. As a government entity, Gfleet promotes values of transparency, efficiency, and service excellence. Employees benefit from structured career paths, job security, and access to professional development opportunities.
This position is also an ideal entry-point for those looking to pursue a long-term career in public administration, fleet management, or auditing and compliance roles within government.
If you are a proactive, meticulous individual with a passion for public service and administration, this is your chance to begin a meaningful career in the heart of Gauteng’s transport operations. With structured responsibilities, clear performance expectations, and the opportunity to contribute to critical administrative functions, the Admin Clerk: Loss Control and Vehicle Monitoring position at Gfleet is more than just a job—it’s a launchpad to future growth within the public sector.
2. Administrative Clerk X3
Listing Reference: REFS/022212
Listing Status: Open
Closing Date : 18-04-2025
Position Summary
- Company: Gfleet
- Industry: Public Service / Government Fleet Services
- Job Category: Administration / Clerical
- Location: Koedoespoort, Gauteng, South Africa
- Contract Type: Permanent
- Remuneration: R228 321.00 per annum (Level 05) + benefits
- EE Position: Preference for Women and Persons with Disabilities
- Closing Date: 18 April 2025
Introduction
Are you a detail-oriented individual with a strong administrative flair and the motivation to work in a government institution? Gfleet, an entity within the Gauteng Department of Roads and Transport, is currently seeking to appoint a dedicated Administrative Clerk within its VIP/Pool Koedoespoort Directorate. This exciting entry-level opportunity is open to candidates with a Matric (Grade 12) and requires no prior work experience, making it ideal for school leavers or job seekers starting out in the public sector.
If you’re passionate about organisation, vehicle fleet services, and public administration, this could be the perfect platform to launch your career.
Job Description
As an Administrative Clerk, you will play a key supporting role in ensuring the efficient management and coordination of chauffeur services and vehicle documentation within the VIP/Pool section. Your day-to-day responsibilities will involve data capturing, document verification, vehicle dispatching, and use of the Fleet Information System (FIS).
Key duties include:
- Chauffeur Services Requisition Management
- Capture trip requests on FIS.
- Monitor the pending list and allocate requests appropriately.
- Confirm chauffeur service availability with internal clients.
- Vehicle License Disc Monitoring
- Regularly inspect the validity of vehicle license discs.
- Ensure distribution and placement of valid discs on departmental vehicles.
- Maintain accurate records of received and dispatched license discs.
- Vehicle Dispatch and Return Management
- Conduct verification of all service-related documentation.
- Perform inspection of vehicles upon dispatch and return.
- Record vehicle activity and feedback.
- Fleet Information System (FIS) Oversight
- Track and monitor all captured chauffeur trips.
- Manage and file daily chauffeur activity logs.
- Ensure up-to-date and accurate data entry.
Ideal Candidate
This position is suited for a disciplined, trustworthy, and detail-oriented individual who is eager to learn and grow in the administrative sector. While prior work experience is not required, candidates should be prepared for an active learning curve and a structured work environment.
Minimum Requirements:
- Grade 12 / Matric Certificate (Compulsory)
- No prior work experience needed
- No criminal record
- Computer literacy is advantageous
- Willingness to undergo pre-employment vetting
- Good understanding of administrative processes (advantage)
Role Responsibility
The Administrative Clerk will be accountable for the accuracy, completeness, and timely execution of fleet-related documentation and data. The role involves close coordination with transport officers, internal clients, and fleet managers to ensure service delivery is not disrupted.
Responsibilities include:
- Ensuring the smooth operation of chauffeur service bookings
- Maintaining compliance with vehicle licensing regulations
- Supporting logistical dispatch processes
- Providing timely feedback to supervisors
- Upholding confidentiality and information integrity
Skills & Attributes
The successful candidate must possess the following soft and technical skills:
- Strong written and verbal communication
- Excellent time management and organizational ability
- Attention to detail and accuracy
- Basic data capturing skills
- Ability to work independently and within a team
- Adaptability in a fast-paced government environment
- Accountability and strong work ethic
- Customer service orientation
Why Join Gfleet?
Working at Gfleet means becoming part of a government-driven organization that values service excellence, efficiency, and transparency. The department promotes a culture of professionalism, diversity, and integrity. Employees benefit from comprehensive public service perks, including pension schemes, medical aid, paid leave, and ongoing skills development.
Additionally, the Department is committed to Employment Equity and welcomes applications from previously disadvantaged individuals, particularly women and persons with disabilities.
Application Process
Interested candidates must submit an online application via the Gauteng online recruitment portal.
Application Requirements:
- A completed and signed Z83 form (latest version, available at www.dpsa.gov.za)
- Detailed and updated Curriculum Vitae (CV)
- Do not attach qualifications or supporting documents at this stage
- Answer all sections of the Z83 honestly, including reappointment restrictions
Important Notes:
- Only online applications will be accepted
- Applications received after the closing date will not be considered
- Shortlisted candidates will be subjected to vetting procedures
- Applicants with foreign qualifications must have them evaluated by SAQA
- The Department reserves the right not to fill the position
For technical help with the online application system, contact e-recruitment@gauteng.gov.za
For general HR queries, call (011) 372 8747 / (010) 345 1538
Closing Date: 18 April 2025
Don’t miss out on this opportunity to step into the public service sector with a reputable employer. If you have the ambition, discipline, and drive to grow your administrative career, apply now and be part of building a better transport service for Gauteng’s government fleet.
3. General Assistants X2
Listing Reference: REFS/022214
Listing Status: Active
Position Summary
Company: Gfleet (Gauteng Department of Roads and Transport)
Industry: Government / Public Service / Facilities Management
Job Category: General Assistant / Maintenance / Facilities Support
Location: Bedfordview, Gauteng
Contract Type: Permanent
Remuneration: R138,486.00 per annum plus benefits (Level 02)
EE Position: Preference given to women and persons with disabilities
Closing Date: 18 April 2025
Introduction
The Gauteng Department of Roads and Transport, through Gfleet, is calling on dedicated, physically fit, and proactive individuals to apply for two available General Assistant positions within the Corporate Services Directorate (Facilities and Security). This is an excellent opportunity for entry-level job seekers who are looking to build a career in the government sector and contribute to the maintenance and operational support of public infrastructure.
These posts require no prior experience and are well-suited for individuals with ABET Level 4 education who are eager to learn, adaptable, and able to handle manual labor responsibilities efficiently. The roles are integral to ensuring that the department’s facilities operate smoothly and that all maintenance and logistical needs are met effectively.
Job Description
As a General Assistant, your daily responsibilities will involve a variety of facilities management support tasks to maintain the cleanliness, safety, and functionality of departmental buildings. This includes assisting with event setups, moving equipment and furniture, monitoring service providers, reporting defects, and ensuring compliance with occupational health and safety regulations.
Your role is critical in ensuring a clean, safe, and conducive working environment for staff and stakeholders. This is an opportunity to contribute meaningfully to the Gauteng Provincial Government’s service delivery objectives.
Duties and Responsibilities include but are not limited to:
- Movement of Furniture and Equipment:
- Safely move furniture and equipment based on completed and approved job cards and asset movement forms
- Use appropriate tools such as trolleys and protective covers
- Assist with venue setups for internal and external events
- Preventative Maintenance and Area Upkeep:
- Perform minor maintenance tasks daily
- Document all preventative maintenance actions on the prescribed forms
- Gather and sort full rubbish bins for collection by Ekurhuleni Municipality per waste disposal schedule
- Defects and Fault Reporting:
- Conduct daily inspections of facilities
- Complete and submit inspection reports
- Report required maintenance to the Facilities Help Desk and obtain job cards for follow-up
- Monitoring Services and Premises:
- Oversee and monitor garden and cleaning service providers
- Ensure cleanliness and orderliness of the premises
- Alert facilities management to issues requiring attention
- OHS Compliance:
- Adhere strictly to Occupational Health and Safety (OHS) policies and guidelines
- Use all equipment and gear safely
- Follow correct procedures when handling waste and during maintenance activities
Ideal Candidate
The ideal candidate for the General Assistant position is physically fit, responsible, and detail-oriented. This role does not require any previous experience, making it a great starting point for school leavers or individuals returning to the job market. A willingness to learn and a strong sense of duty are critical to success.
Minimum Requirements:
- ABET Level 4 (General Education and Training Certificate)
- No work experience required
- Good interpersonal and communication skills
- Ability to perform manual labor and work outdoors when required
- Strong work ethic and reliability
Role Responsibility
Your core responsibilities as a General Assistant will revolve around facilities support, daily inspections, and basic maintenance functions. You will also play a key part in ensuring the safety and hygiene of the workplace by managing waste collection and adhering to departmental OHS regulations.
You will support facilities officers and report to the Supervisor or Facilities Manager to carry out your tasks effectively. All duties must be carried out with professionalism, punctuality, and with attention to health and safety protocols.
Additional Duties May Include:
- Rearranging office layouts as needed
- Handling deliveries and assisting service teams
- Assisting with office relocations
- Performing basic handyman duties (tightening screws, replacing bulbs, etc.)
- Notifying management of hazards or security risks
Skills & Attributes
To thrive in this position, candidates must display practical skills combined with a team player attitude. The following skills and attributes are highly desirable:
Key Skills:
- Basic understanding of maintenance procedures
- Safe use of tools and equipment
- Knowledge of cleaning practices and waste management
- Familiarity with safety signs, symbols, and procedures
Personal Attributes:
- Reliable and punctual
- Physically fit and able to lift heavy objects
- Ability to follow instructions and take initiative
- Attention to detail and proactive problem-solving
- Willingness to work flexible hours when necessary
- Good communication and collaboration skills
Application Process
All applicants must use the new Z83 application form (effective from 01 January 2022), which is available for download from www.dpsa.gov.za. Only online applications will be considered.
Required documents at the time of application:
- A fully completed and signed Z83 form
- A detailed and updated Curriculum Vitae (CV)
Note: You are not required to submit supporting documents such as certificates at the application stage. However, shortlisted candidates may be asked to provide certified copies of qualifications during the vetting process.
For enquiries, please contact:
- Mr. Chaule Kalimashe at (011) 372 8600
- Human Resources at (011) 372 8747 or (010) 345 1538
- Online application assistance: e-recruitment@gauteng.gov.za
Employment Equity Considerations
This position falls under the Gauteng Provincial Government’s Employment Equity Plan. In line with this, preference will be given to women and persons with disabilities. The department is committed to transforming the public sector by ensuring representation across race, gender, and disability in line with the Employment Equity targets.
Applicants are also encouraged to indicate their race, gender, and disability status in their applications to assist in the equity evaluation process.
This is a great opportunity for individuals seeking to gain entry into the government and facilities management sector. With no experience required, competitive benefits, and a chance to grow within a stable working environment, this role is ideal for proactive and responsible individuals eager to contribute to their community.
4. Communications Officer
Listing Reference: REFS/022216
Listing Status: Open
Position Summary
- Company: Gfleet Government Fleet Management Services
- Industry: Public Sector / Communications and Marketing
- Job Category: Communications Officer
- Location: Bedfordview, Gauteng
- Contract Type: Permanent
- Remuneration: R325 101.00 per annum plus benefits (Level 07)
- EE Position: Preference will be given to women and persons with disabilities
- Closing Date: 18 April 2025
Introduction
Are you a dynamic communicator passionate about driving effective messaging and stakeholder engagement in the public sector? Gfleet Government Fleet Management Services is hiring a Communications Officer within the Corporate Services Directorate, focusing on Communications and Marketing. This exciting opportunity is perfect for an ambitious candidate looking to apply their public relations and communications expertise in a professional government environment.
As part of Gauteng’s strategic government workforce, the Communications Officer will play a vital role in managing campaigns, coordinating stakeholder events, and enhancing internal and external communication processes. If you’re looking to make a meaningful impact while growing your career in public sector communications, this opportunity is tailor-made for you.
Job Description
The successful candidate will be expected to execute a variety of key communication-related duties with a focus on campaign implementation, stakeholder coordination, and marketing strategies. Your core responsibilities will include:
- Campaign Coordination & Implementation
- Support the development of communication and event strategies.
- Assist with the execution and promotion of departmental events and public engagements.
- Provide logistics and branding support for national and provincial exhibitions, seminars, and commemorative events.
- Contribute to the creation and distribution of marketing materials and promotional collateral.
- Internal & External Event Management
- Maintain a comprehensive annual calendar of departmental events.
- Plan and manage Gfleet’s participation in strategic events and exhibitions.
- Coordinate branding, setup, and logistics before, during, and after events.
- Monitor event impact and collect data for assessment and reporting.
- Stakeholder Engagement
- Facilitate effective stakeholder communication strategies.
- Coordinate interdepartmental stakeholder meetings.
- Promote positive relations with both internal and external stakeholders.
- Represent Gfleet at stakeholder forums and maintain strong communication lines.
Ideal Candidate
To thrive in this role, applicants must meet the following minimum requirements:
- Educational Qualification:
- National Diploma or Bachelor’s Degree (NQF Level 6/7) in:
- Public Relations
- Communications
- Marketing or related discipline recognized by SAQA.
- National Diploma or Bachelor’s Degree (NQF Level 6/7) in:
- Experience:
- At least 1–2 years of relevant experience in a communications, PR, or marketing role.
- Driver’s License:
- A valid Code 8 Driver’s License is mandatory.
Role Responsibility
The Communications Officer will be entrusted with ensuring the smooth execution of communication activities and events, both internally and externally. The responsibilities entail:
- Collaborating with internal teams and stakeholders to develop strategic messaging and publicity plans.
- Ensuring brand consistency and professionalism in all departmental materials and public-facing initiatives.
- Managing all logistics associated with marketing events and communication campaigns.
- Acting as a liaison between the department and external stakeholders to enhance public image and reputation.
Skills & Attributes
Successful candidates will exhibit the following key skills and competencies:
- Strong Communication Skills
- Excellent written and verbal communication abilities across diverse audiences.
- Proficiency in developing content for press releases, reports, and promotional materials.
- Project Management
- Ability to manage multiple projects, meet deadlines, and coordinate events effectively.
- Stakeholder Relationship Management
- Skilled in engaging with stakeholders from various sectors, ensuring transparent and effective communication.
- Creativity & Innovation
- Brings fresh ideas to communication strategies, branding efforts, and public engagements.
- Computer Literacy
- Proficient in MS Office Suite and capable of using basic design tools for marketing content.
- Attention to Detail
- Ensures the quality, accuracy, and consistency of communication materials and branding elements.
How to Apply
To be considered for this exciting government communication role, follow these steps:
- Application Method:
Submit your Z83 form and a detailed CV via the official online platform: https://jobs.gauteng.gov.za
No hard copies or email applications will be accepted. - Important Notes:
- Only the latest version of the Z83 application form (effective 01 January 2022) will be accepted.
- Applicants must fully complete Part A to D and acknowledge limited space in Part E to G by referring to their CV.
- Applicants are not required to submit copies of qualifications or supporting documents at the application stage.
- Incomplete applications or submissions after the deadline will be disqualified.
- General Enquiries:
- Contact: Human Resources
- Tel: (011) 372 8747 / (010) 345 1538
- Email for technical assistance: e-recruitment@gauteng.gov.za
Employment Equity Commitment
Gfleet is committed to promoting employment equity and achieving representativity within the department. Preference will be given to candidates from previously disadvantaged groups, particularly women and persons with disabilities. Applicants are encouraged to voluntarily disclose race, gender, and disability status in their application.
Foreign qualifications must be evaluated by SAQA. The department reserves the right not to fill the advertised position. Candidates who do not receive a response within 3 months should consider their application unsuccessful.
