Psira: Admin Assistant 2024 (Supply Chain Management)

Requirements:

Degree/ National Diploma in Supply Chain Management or equivalent coupled with 1 – 2 years? experience in Contract Management or Supply Chain Management environment
Driver?s License
Contract Management certificate will be an added advantage
Recognition of Prior Leaning (RPL) and applicable knowledge and experience on the Job may be considered during the selection process. Essential criteria: Have good negotiation and procurement skills, knowledge of procurement policies and procedures
Must have knowledge of all types of contracts, contract management, and administration ● Technical skills and knowledge of contracts are essential
Ability to work under pressure, understanding of legal terms, strong communication skills, being a self-starter, and result-driven
Work according to time scales, good business acumen, administrative orientation, problem-solving skills, customer orientation, exercising judgment, proactive orientation, and attention to detail
Professionalism, analytical skills, be independent and have integrity. Key Performance Areas: Maintain and keep the contract list complete and accurate

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Ensure that contracts are in place for all relevant services
Compile and draft Service Level Agreements (SLAs) in engagement with users and Legal Services
Ensure that SLAS are in place for all contracted services
Evaluate and monitors contract performance to determine necessity for amendments or extensions of contracts, and compliance to contractual obligations
Manage the contract?s intent, compliance, keep track of delivery and performance
Manage changes (additions, modifications and deletions) to the contracts with the suppliers and business units
Keep track of changes and updates to contract documentation
Negotiate, Administer, Extend, Terminate and Renegotiate contracts with suppliers
Ensure that all contracted commitments and critical deliverables are met
Ensure that Legal Services division is consulted regarding contractual non-performances
Ensure that expired contracts do not continue running without written approval
Manage the contract risk register and escalate risks and issues as required
Analyze price proposals, financial reports and other data to determine reasonability of prices
Engage Legal Services regarding complaints occurring in performance of contracts● Facilitation and formulation of Special Conditions of the contract for inclusion in bids
Maintain the Procurement Plan List and ensure annual target are achieved.

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