SPRINGFIELD PART-TIME ADMINISTRATION CLERK (ENGINEERING STUDIES) X2

Listing Reference: SPR 04/25PTA
Listing Status: Open

Position Summary

Company: Thekwini TVET College
Industry: Education and Administration
Job Category: Administration
Location: Springfield Campus, Durban
Contract Type: Part-Time
Remuneration: R104.28 per hour
EE position: Yes
Closing Date: Thursday, 27 February 2025

Introduction

Thekwini TVET College is inviting applications from suitably qualified individuals for two Part-Time Administration Clerk positions in the Engineering Studies department at the Springfield Campus. These positions will support the Trimester 2 & 3 and Semester 2 programmes for the 2025 academic year. The successful candidates will work on a part-time basis, assisting with administrative functions and student support for weekday afternoon and weekend classes.

Job Description

The Part-Time Administration Clerk will be responsible for ensuring the efficient and effective management of administrative tasks related to the part-time Engineering Studies programme. The successful candidates will be required to:

Perform general administrative duties related to student enrolment and academic records
Assist with student registration and ensure accurate data capturing on the Coltech system
Support the induction and orientation of new students
Maintain and update student attendance records
Capture and verify student exam entries, preliminary schedules, and year mark submissions
Issue examination permits and manage exam-related documentation
Handle student and staff queries related to administrative processes
Ensure compliance with TVETMIS requirements
Maintain high standards of confidentiality and record-keeping

Ideal Candidate

To qualify for this role, candidates must meet the following criteria:

Matric certificate or equivalent qualification
Recognized and relevant tertiary qualification (REQV13)
Minimum of three years of relevant administrative experience
Proficiency in computer applications with strong knowledge of the Coltech system
Strong administrative and organizational skills with a high level of accuracy
Excellent communication and interpersonal skills
Ability to work effectively under pressure and in a team environment
Commitment to confidentiality and professional ethics
Willingness to assist students with queries and concerns

Role Responsibilities

Student Administration: Assist with student enrolment, capturing of personal and academic details, and registration on the MIS system
Exam Processing: Ensure accurate and timely processing of exam entries and year mark submissions
Data Entry: Record student performance on Coltech and DHET mark sheets in line with TVETMIS standards
Record Keeping: Maintain updated attendance records for both students and staff
Student Support: Provide assistance to students regarding their enrolment, attendance, and academic records
Compliance & Confidentiality: Maintain high standards of record-keeping and ensure compliance with institutional policies

Skills & Attributes

Strong administrative skills and attention to detail
Effective communication and problem-solving abilities
Ability to work independently and as part of a team
High level of accuracy and ability to handle sensitive information with discretion
Knowledge and experience in working with TVET colleges and Coltech system

How to Apply

Interested applicants must submit their applications online via the official Thekwini TVET College website: www.thekwini.edu.za. No hand-delivered, emailed, or posted applications will be accepted.

Applications must include:

A fully completed and signed Z83 application form (available at www.gov.za/document)
A detailed Curriculum Vitae highlighting relevant experience and skills
Copies of academic records indicating subjects passed

Certified copies of qualifications and additional documents will be required at the interview stage.

Important Information

Preference will be given to applicants from designated groups, including individuals with disabilities
The College reserves the right not to make an appointment
Only shortlisted candidates will be contacted
Applicants who do not receive communication within eight weeks of the closing date should consider their application unsuccessful
All successful candidates will undergo qualifications verification before appointment

Contact Information

For any enquiries regarding this position, please contact:
Ms. Siyethemba Ndwandwe
Phone: 031 250 8400/02

This opportunity offers a dynamic and rewarding environment within the TVET education sector, providing valuable administrative experience within one of South Africa’s leading TVET colleges. If you are organized, detail-oriented, and passionate about supporting students in achieving academic success, apply today.

Apply here

SPRINGFIELD PART-TIME ADMINISTRATION CLERK (BUSINESS STUDIES) X1

Listing Reference: SPR 03/25PT

Listing Status: Open

Position Summary

Company: Thekwini TVET College
Industry: Education and Training
Job Category: Administration
Location: Springfield Campus, Durban
Contract Type: Part-Time
Remuneration: R104.28 per hour
EE position: Yes
Closing Date: Thursday, 27 February 2025

Introduction

Thekwini TVET College is seeking a dedicated and experienced Part-Time Administration Clerk (Business Studies) for the Springfield Campus. This role is a great opportunity for individuals with strong administrative skills who are eager to contribute to the efficient management of part-time programs offered by the college.

This part-time position is aligned with Trimester 2 & 3 and Semester 2 of the 2025 academic year. The selected candidate will be responsible for handling administrative tasks related to part-time programs conducted during weekdays in the afternoons and on weekends.

Job Description

The Part-Time Administration Clerk (Business Studies) will be responsible for ensuring seamless administrative operations for part-time programs at Thekwini TVET College’s Springfield Campus. The role includes student enrollment processing, record-keeping, examination administration, and general student support services.

Key Responsibilities:

Attend to all administrative duties related to part-time programs
Assist with student enrolments and registration processes
Facilitate student induction and orientation programs
Ensure timely and accurate enrollment on the Management Information System (MIS)
Capture student year marks accurately in Coltech system and DHET mark sheets as per TVETMIS requirements
Process student exam entries, preliminary schedules, and year mark entries efficiently
Maintain accurate records of student and staff attendance
Issue examination permits to qualifying students
Assist students and staff with part-time administrative queries

Ideal Candidate

To qualify for this role, candidates should meet the following requirements:

Education: Matric Certificate (Grade 12) or an equivalent qualification
Tertiary Qualification: Recognized and relevant qualification (REQV13)
Experience: Minimum of three years of experience in administration
Technical Skills:
- Strong computer skills
- Knowledge of Coltech System is essential
- Good record-keeping and data management skills
Soft Skills:
- Excellent communication and interpersonal skills
- High level of accuracy and confidentiality
- Ability to work well under pressure and in a team environment
- Willingness to assist students with queries and concerns

Role Responsibility

The appointed Part-Time Administration Clerk (Business Studies) will play a critical role in ensuring that all administrative aspects of the part-time courses run smoothly. This includes:

Coordinating student intake and ensuring proper documentation is recorded
Maintaining student records and academic performance data
Providing support to students and faculty for a seamless academic experience
Assisting with the management of examination logistics
Ensuring all administrative deadlines are met efficiently

Skills & Attributes

Strong administrative and organizational skills
Proficiency in data capturing and document processing
High level of integrity and confidentiality when handling student information
Adaptability to a dynamic and fast-paced work environment
Customer service orientation to provide assistance to students and faculty
Proactive and detail-oriented approach to problem-solving

Application Process

How to Apply:

Candidates must submit their applications through the official Thekwini TVET College website: www.thekwini.edu.za. Applications submitted via email, post, or hand delivery will not be accepted.

Documents Required for Application:

Completed and signed Z83 Form (available from any Public Service Department or online at www.gov.za/document)
Detailed Curriculum Vitae (CV) including information on subjects and levels taught
Copies of full Academic Record(s) indicating subjects passed
Certified copies of qualifications and relevant documents (required on or before the interview date)

Important Information

Thekwini TVET College is committed to employment equity and encourages applications from designated groups, particularly people with disabilities
Preference will be given to applicants as per the College’s Employment Equity Plan
The College reserves the right not to appoint a candidate for this position
Only shortlisted candidates will be contacted
Successful candidates will undergo qualifications verification prior to appointment
If applicants do not receive feedback within eight weeks of the closing date, their applications should be considered unsuccessful

Enquiries

For further information regarding the application process, please contact:

Ms. Siyethemba Ndwandwe
Tel: 031 250 8400/02

Why Apply for This Position?

If you are passionate about working in an education-focused administrative role, this is an excellent opportunity to contribute to TVET education in South Africa. Thekwini TVET College provides a professional and inclusive work environment where employees are valued for their contributions to student success.

This position also offers: